Wildcare

Clinic dashboard

Intakes by month — year over year

Donations collected by month

Recently admitted

Recently updated

Shifts needing coverage or below minimum staffing — most urgent first.

Send a notification

Pick one or more groups — phones with notifications enabled get a push; everyone else gets an email. Group membership is computed when you hit Send.

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Custom groups

Reusable teams for targeted messages (e.g. Transport team, Raptor team).

Type Only open

Post an ad-hoc program request

Channels

Pick a channel

Every animal in care, organized by enclosure — litters share one card. Tap Done to log a treatment. QR cage cards

Log a new transport request

Daily Round Sheet

Today at the clinic

On shift today

AM signoff

PM signoff

Critical patient notes

Post an announcement

Recent changes & announcements (last 7 days)

Shopping list

Inventory — YTD consumption from care sheets

"Times used" counts completed care tasks this year whose instructions mention the item's keywords (nursery formula also counts logged feedings). It's a trend signal, not a stock count.

Add catalog item

Recently handled

Calendar management — standard shifts

Which weekdays run the standard 9–1 and 1–5 shifts.

Extended shift season (4–8 pm)

The later shift runs only within this date range — e.g. baby season, May 1 to Oct 1.

From To

Days the extended shift runs:

Holiday hours

Mark a date as a full day off, or a partial day with custom hours.

Post an ad-hoc program request

A one-off need (education program, release event, extra hands) volunteers can claim.

Sites

Run more than one campus? Add each site here, then assign enclosures to it. Enclosures without a site belong to your main site. With a single site, nothing changes anywhere else.

Enclosures

Type says what an enclosure is (nursery, icu, flight, mammal…); location says where on the site it sits — the mobile app's care filters are built from locations. Deactivating hides an enclosure from the board and QR cards; animals must be moved out first.

Print QR cage cards

Import patient history from WRMD

Upload a WRMD CSV export (patient export and/or medical history). We'll show a preview of what will be imported — you confirm before anything is saved. Existing records are skipped.

Permit & jurisdiction

Used in report headers for filing. Save these once.

State State permit # USFWS permit #

Annual regulatory reports

Generated from your patient records for the chosen year. Verify the current official format before filing.

Report Year

Custom fields

Add fields your clinic tracks that aren't built in. Patient fields appear on intake and the patient record; Exam fields appear on each exam. A pick-list field lets staff choose from options you define — handy for standardizing intake reasons, enclosure types, anesthesia, and the like.

Add a field

Required

Report templates

Build a report with exactly the columns your state or federal form requires — pick from built-in and custom fields, name it, and export to CSV. Match their layout once instead of re-transcribing every filing.

New template

Columns — check to include, drag not needed (order follows this list):

Subscriber organizations

Add a subscriber organization

Creates the org, its admin login (password: wildcare), and a subscription.

Your public site & branding

This is the page donors and finders see. Preview your site ↗

Primary Accent

Logo

Volunteer application

The release & waiver of liability shown on your public volunteer/internship application form. Leave it empty to show a short generic release instead. Applicants sign by typing their full legal name.

Tetanus booster interval (years) Rabies titer/booster interval (years)

These intervals drive the booster-due status on member profiles and the vaccine reports.

Add a team member

They sign in with the email and temporary password you set here (ask them to change it). Coordinators can manage care and schedules; org admins can also manage the site, team, and billing.

only members with something due

Add a contact

Finders who bring animals in are added automatically from rescue reports and intakes (matched by phone). Use this for animal control officers, agencies, and anyone you add by hand.

Clinic vocabulary

The shorthand your care cards understand: food items, additives, measurements, and treatment terms. These power the reference legend volunteers see when logging feedings.

Microsite branding (owner org)

Applies to this org's public microsite at /site.

Sensitive — handle personally

Losses and animals marked "handle manually". Pre-filled with the standard compassionate notice — review, make it personal, then send each one yourself. These are never sent automatically.

Outcome updates awaiting review

Auto-generated when a sponsored animal reaches a disposition. Sponsors see the outcome, never treatment detail. Releases on animals set to "automated" have already gone out on their own.

Active sponsors

An animal can have any number of sponsors — every one of them receives its updates.

Impact email — "since your donation…"

Tell donors how many animals have been helped since their gift. Each donor gets their own numbers, measured from their donation date. Nothing sends until you press Send.

Push a special update

Send good news between outcomes — a photo, a milestone.

The compassionate notice is the standard wording for a loss — insert it, personalize it, and send when you're ready.